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When creating a signature with images and links for Microsoft Outlook, the images can look fuzzy or pixelated and not come out right if not done correctly.

Here are some recommendations on creating a clean signature for Microsoft Outlook and applying hyperlinks to the images:

REQUIREMENTS:

• Have the image designer create images that can be viewed at 100% at the intended size, meaning you should not have to resize them in order for them to achieve their desired look.

• Make sure that all images are 96 dpi exactly. This is important for Outlook to process them correctly.

A step by step guide on how to add images or logos to Outlook signature

1. Create a new file in Microsoft Word.

2. Place the signature text first:

Place Signature Text First

Place Signature Text First

3. Insert the images one at a time in the word doc in the order you would like them to appear in the signature.

a. Do not attempt to arrange them in tables if at all possible, this is rarely interpreted correctly in Outlook.

don't place them in tables!

don’t place them in tables!

4. Place any additional text at the bottom

additional text at the bottom

additional text at the bottom

5. One at a time select an image and right click it:

a. Select Link

Link email signature image

Link email signature image

c. In the new window that opens enter the website address under the field marked “Address”

link address email signature image

link address email signature image

6. Repeat this for all images that require links such as facebook or linkedin profiles.

7. When done select everything in the word document:

Select All in MS Word Document

Select All in MS Word Document

Copy it to the clipboard with “Crtl+C” or through right click > Copy

8. In Outlook go to File -> Options -> click on Mail then click on Signatures… and create a new signature and paste it into the signature area:

a. Do not worry if it does not look correct in this screen, Outlook will occasionally do odd things like collapse several small photos into each other. It will not look this way in your emails.

email signature with image outlook

email signature with image outlook

If you require further help, please leave a comment and we will answer it as soon as possible.

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